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Manage Application Licences With OneNote

imageWhether you purchase applications on-line and download the installation files or install new software from installing disks, keeping a central record of Application Licences and Activation Codes can greatly simplify managing the applications you have and having the information you need (User Name, associated email, licence number and activation code).  OneNote provides a simple solution for individuals and small businesses who do not have ready access to Information Technology experts who specialize in such management.

 

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Keeping the information organized simplifies the process of

  • upgrading applications
  • re-installing applications
  • transferring applications to a new computer system.

There are, of course, a number of different ways you could organize this information in OneNote. My notebook has just two sections.

Contents

The contents section has only one page which serves as a table of contents for the notebook and as a quick list of all applications. Each entry on this page is a hyperlink to the main page for each application

Applications

I have organized the Applications Section by having a Page for each application. If I have received the main information by email then I simply send the email to OneNote using the link on my Outlook Ribbon. Once I have created this page, I copy the link to it and insert it as a hyperlink on the Contents page.

Occasionally, additional information about the application may come up. For example, I called support for one application. To keep a record of the discussion and its outcome I created a subpage for the application, titling the page Support followed by the date of the discussion. Having a separate subpage for each support call, if there is more than one, makes it easy to track down and review the applications support call history

An alternative approach to organizing application information might be to create a separate OneNote section for each application with as many detail pages as necessary.

However you organize the pages, a summary of key application information at the top of the main application page can be helpful. Include in this summary as much key information as you have used in obtaining the application in the first place. For example most of the applications I have installed have the following types of information:

  • Developer/Provider Website
  • User Name
  • User Email
  • Serial Number
  • Activation Code
  • Sales Contact
  • Support Number/Address
  • Version
  • Installation Date
  • Upgrade Versions and Installation Dates

 

If I have created an account with the Provider that I purchased the application from, the one piece of information that I do not store in OneNote, is my password. Similarly, if the application itself requires a log-in password, for security reasons I do not store the password in the OneNote workbook.

OneNote makes it quick and easy to store and update Application “Vital Statistics.” Investing a few minutes to record this information when you install a new application can save you hours of frustration in the future trying to remember where you put that scrap of paper that scribbled the details on.

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